Delegations to medical congresses a year, from 8 to 25 pax, across the USA & Canada.
Your delegation travels for the science. We take care of everything around it. Get Americas manages the travel of physicians, laboratory teams and healthcare delegations attending the major medical congresses held in the USA and Canada, from ASCO in Chicago to the specialty meetings on California's calendar. We don't run the congress: we run everything around it, so your group arrives rested, on time and well looked after.
Transfers to the convention center, group dining, a dedicated tour leader on site and, when your sponsor's compliance rules allow, an optional cultural outing between sessions: we handle every detail, under your brand or your agency's.
Every trip starts with the congress on your delegation's calendar. We build the itinerary around the session schedule, from arrival to the closing plenary, and reserve the restaurants and optional visits that fit between sessions.
We select restaurants matched to your group's size, standards and your sponsor's hospitality rules, from a quick breakfast before the first session to a full delegation dinner after the last one, so your delegation eats well throughout the congress.
A dedicated tour leader travels with your delegation, checking meeting rooms, picking up badges, welcoming participants, and accompanying the group to restaurants and visits, available around the clock.
When the program and your sponsor's compliance rules allow, a free afternoon becomes a guided city tour, a local landmark or a group dinner your delegation wouldn't find alone.
A dedicated contact stays reachable throughout the congress, handling a cancelled session, a badge issue at registration, or a last-minute room change, so your delegation stays focused on the science, not the logistics.
Spending is tracked against the program at every stage, and a full reconciliation follows once the congress closes, giving your delegation's sponsor clear, compliant documentation of what was delivered.
From ASCO in Chicago to the specialty meetings of California and the large conventions of Las Vegas, these are the congress cities our medical delegations travel to most, each with its own venues, distances and rhythm.
We also manage delegations to medical congresses in other cities of the USA and Canada. Attending a specific congress? Tell us its name and dates, and we will build the trip around it.
Every session covered, zero logistics to think about. That was the brief from a ten-person medical press delegation heading to ACR Convergence 2025 in Chicago: full access to the sessions, flexibility for expert interviews filmed between them, and no time lost on logistics. We handled every transfer, matched restaurant bookings to a filming schedule that moved by the hour, and kept a tour leader on call from badge pickup to the last session of the day. October 2025.
“Thank you Stephan, and thank the whole team. Ten of us on the ground for ACR in Chicago, interviews shot between sessions, restaurants that adapted to our schedule without us ever having to ask twice. Five years working with Get Americas, and it still runs the same way, quietly and on time.”
Seattle, Orlando, New Orleans: three congress cities where we know the convention center, the distances and the right table for a delegation dinner. Click a photo to discover each concept, then tell us your congress, your dates and your group size, and we will adapt it to your delegation and your sponsor's rules.
Healthcare companies that trust us with a congress delegation often need more: a national sales meeting, an incentive trip for their top-performing teams, a product launch. Get Americas also designs incentive travel, corporate travel for meetings and conferences, events that celebrate success, learning expeditions for professional development, and agricultural trips for industry delegations. Hands-on group travel expertise since 2009, across the Americas.
Send us the name of your congress and your dates. We'll take care of everything around the sessions, from the first transfer to the last dinner, anywhere in the USA and Canada.