Delegations to medical congresses a year, from 8 to 25 pax, across the USA & Canada.
Your delegation travels for the science. We take care of everything around it. Get Americas manages travel for physicians, lab teams, and healthcare delegations attending major medical congresses in the USA and Canada, from ASCO in Chicago to specialty meetings on California's calendar. We don't run the congress. We run everything around it, so your group arrives rested, on time, and well looked after.
We handle transfers to the convention center, group dining, and a dedicated on-site tour manager, plus an optional cultural outing between sessions when your sponsor's compliance rules allow. It all runs under your brand or your agency's.
Every trip starts with the congress on your delegation's calendar. We build the itinerary around the session schedule, from arrival to the closing plenary, and book the restaurants and optional visits that fit between sessions.
We select restaurants that suit your group's size and standards as well as your sponsor's hospitality rules, from a quick breakfast before the first session to a full delegation dinner after the last.
A dedicated tour manager travels with your delegation to check meeting rooms, pick up badges, welcome participants, and accompany the group to restaurants and visits. They are available around the clock.
When the program and your sponsor's compliance rules allow, a free afternoon can become a guided city tour, a visit to a local landmark, or a group dinner your delegation wouldn't find on its own.
One point of contact stays reachable throughout the congress to handle a canceled session, a badge issue at registration, or a last-minute room change, so your delegation can stay focused on the science, not the logistics.
We track spending against the program at every stage and reconcile it in full once the congress closes, giving your delegation's sponsor clear, compliant documentation of what was delivered.
From ASCO in Chicago to the specialty meetings of California and the large conventions of Las Vegas, these are the congress cities our medical delegations travel to most, each with its own venues, distances, and rhythm.
We also manage delegations to medical congresses in other cities of the USA and Canada. Attending a specific congress? Tell us its name and dates, and we will build the trip around it.
Every session covered, zero logistics to think about. That was the brief from a ten-person medical press delegation attending ACR Convergence 2025 in Chicago: full access to the sessions, flexibility to film expert interviews between them, and no time lost to logistics. We handled all transfers, matched restaurant bookings to a filming schedule that moved by the hour, and kept a tour manager on call from badge pickup to the last session of the day. October 2025.
“Thank you Stephan, and thank the whole team. Ten of us on the ground for ACR in Chicago, interviews shot between sessions, restaurants that adapted to our schedule without us ever having to ask twice. Five years working with Get Americas, and it still runs the same way, quietly and on time.” – Francesca, Medical Press Group, France
Seattle, Orlando, New Orleans: three congress cities where we know each convention center, the distances, and the right table for a delegation dinner. Click a photo to discover each concept, then tell us your congress, dates and group size, and we will adapt it to your delegation and your sponsor's rules.
Healthcare companies that trust us with a congress delegation often need more: a national sales meeting, an incentive trip for their top-performing teams, a product launch. Get Americas also designs incentive travel, corporate travel for meetings and conferences, celebratory events, learning expeditions for professional development, and agricultural trips for industry delegations. Hands-on group travel expertise since 2009, across the Americas.
Send us the name of your congress and your dates. We'll take care of everything around the sessions, from the first transfer to the last dinner, anywhere in the USA and Canada.